The Entertainment Coordinator and team chooses the First Night entertainment, contracts with the entertainers, and creates the entertainment schedule for First Night.
Description of Responsibilities
The Entertainment team is the overall organizer of the First Night entertainment schedule. The tasks may be shared among a team, as the Entertainment Coordinator chooses. Responsibilities include:
Contact repeat entertainers, and possible new entertainers
Negotiate entertainer fees and performance locations
Confirm with letters and contracts
Understand special requests/needs of entertainers, and make arrangements to meet needs (in particular, any equipment requirements such as sound; facility requirements such as prep room; or personal needs)
Work with Venue Management team regarding scheduling of performers in venues.
Provide schedule information for program and website.
Solicit performer information for use in program and on website.
Provide a report to the First Night Committee after the event.
The Entertainment Coordinator may, and currently does, delegate various parts of the overall responsibility to others who assist.